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Monthly Expense Reconciliation & Budget Review
source: Manager, Lexington; Finance Director, Brookline
All department heads
Chaired by Town manager
Validate comptroller's expense record
Compare to budget
Compare to previous year's expense
Discuss special expenses & delays
Budget Preparation by Department of Data Processing
source: Finance Directors, Concord and Plymouth
Operating budget
Capital budget
Prepared directly from Town computerized records
Publish Budget Document as Appropriated
source: Manager, Lexington
List each program
9 programs (Lexington)
33 sub programs
Includes capital programs by funding source
For each program & subprogram
Description
Function, Issues
Staff
Expenses
Personnel
Compensation
Benefits
History
Past year actual
Current year appropriated
Performance measures
Past 4 year actual
Current year projected
Capital project descriptions
Budget reduction options
5 year projection
Next year request
Next year recommendation
Next year appropriated
Audit Committee
source: Finance Director, Reading
Chair (?)
Members: (quantity)
Selectman (1)
School Committee (1)
Fin Com (2)
Moderator appointee (1)
Finance Director (ex officio)
Accountant (ex officio)
Hires auditor
Assigns special investigations
Receives report
Reviews w/ Dept Heads
Alternative to organizational checks & balances
Full Time Executive Secretary for Fin Com
source: Finance Director, Plymouth
Staff to Finance Director
Assembles & publishes budget
Term limits
source: Finance Director, Concord
6 years max per board, committee, or commission
1 yr. max for chair
elected & appointed memberships
no repeats
interested citizens go from committee to committee
results in more open government
more experienced selectmen
professional staff must do the heavy lifting
Trends with Possible Financial Impact
(Significance should be investigated.)
Retiree Health Insurance Costs
Employee Health Insurance Costs
Special Education Costs
Education Reform Costs
Infrastructure Maintenance Costs
Staffing Costs
Average income increase may lead to demand for different services (maintenance of parks & playgrounds vs. free curbside trash collection)
Increased financial reporting requirements
Aging population may lead to increased demand for senior services
Increased population diversity may require different training of police and school personnel
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